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Privacy notice

 Heathrow Community Fund website privacy notice.

Last updated: October 2017

This privacy notice tells you what to expect when Heathrow Community Fund collects personal information about you when you make an application for funding.  Heathrow Community Fund is committed to protecting your personal information when you use or services.  Whenever you provide such information we are legally obliged to use your information in line with all applicable laws concerning the protection of personal data, including the General Data Protection Regulation (GDPR).

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What information will we collect about you?

When you make a grant application we will collect the following information about you:

  • Name
  • Email address
  • Mobile number
  • Other information about the organisation on whose behalf you applying for funding

Heathrow Community Fund collects information via our online funding applications only.

How will Heathrow Community Fund use the information it collects about me?

Heathrow Community Fund will use your personal data for a number of purposes including the following:

  • To review your application for funding.
  • If funding is awarded, to administer your grant, during which you will be asked to submit further information reporting on the outcomes of your project.
  • Other purposes

The lawful justification for collecting and using your personal data is that it is necessary for the performance of the Heathrow Community Fund grants programme. Failure to provide mandatory data fields denoted by a ‘*’ will mean that we will not be able to process your funding application.

Your information will be handled and used by the following recipients in order to deliver the grant application process:

  • Heathrow Community Fund Director and Treasurer
  • Employees of Groundwork South who administer our grant programmes for us.

We will keep your information within Heathrow Community Fund and our trusted third parties except where disclosure is required by law, for example to government bodies and law enforcement agencies.

Your information is processed only in the UK and is not moved or transferred overseas.

How long will Heathrow Community Fund keep my information?

Your information will be retained for a period of ten years from the date of your application for funding after which point it will be deleted. If we hold your information, you will not automatically receive our newsletters about future funding – you must request to be added to our mailing list. If you are no longer employed or associated with the organisation on whose behalf you applied for funding please let us know and we will delete your contact details.

Your information will be retained in a secure environment and access to it will be restricted according to the 'need to know' principle.

What rights do I have over my personal data?

Under the General Data Protection Regulation, you have the right to:

  • Access your personal data by making a subject access request
  • Rectification, erasure or restriction of your information where this is justified
  • Object to the processing of your information where this is justified
  • Data portability

To exercise you rights please contact the Heathrow Data Protection Officer using the following contact details:

Tom Stapleton – Data Protection Officer
Heathrow Airport Ltd
The Compass Centre
Nelson Road
Hounslow, Middlesex

Privacy and cookies

What are cookies?

Cookies are small text files which are stored on your computer when you visit certain web pages. Heathrow Community Fund website is maintained by Heathrow Airport Ltd (Heathrow). At Heathrow we use cookies to understand how our sites are used which helps us to improve your overall online experience. Some of the cookies we use are necessary for some of our sites to work whilst other cookies are used to provide tailored advertising by trusted third parties. To find out more about cookies, visit

The different types of cookies we use

Heathrow use the following categories of cookies on our websites:

Strictly necessary:– These cookies are essential for certain features of our websites to work for example when you make payments for car parking. These cookies do not record identifiable personal information and we do not need your consent to place these cookies on your device. Without these cookies some services you have asked for cannot be provided.

Performance: These cookies are used to collect anonymous information about how you use our websites. This information is used to help us improve our websites and understand how effective our adverts are. In some case we use trusted third parties to collect this information for us but they only use the information for the purposes explained. By using our websites, you agree that we can place these types of cookies on your device.

Functionality: These cookies are used to provide services or remember settings to enhance your visit for example text size or other preferences. The information these cookies collect is anonymous and does not enable us to track your browsing activity on other websites. By using our websites, you agree that we can place these types of cookies on your device.

Targeting and advertising: These cookies are used by trusted third parties to deliver adverts more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaign. Information contained in these cookies is anonymous and doesn't contain your personal information. To find out more about cookies used for targeting and advertising follow and or contact us at for further information about the trusted third parties we use.

Managing cookies

If you'd prefer to restrict, block or delete cookies from Heathrow and our third party advertisers, or any other website, you can use your browser to do this. Each browser is different, so check the 'Help' menu of your particular browser to learn how to change your cookie preferences. If you choose to disable all cookies we cannot guarantee the performance of our websites and some features may not work as expected.

Changes to this privacy notice

We will keep this privacy notice under regular review and we will place any updates here. At the start of this privacy notice we will tell you when it was last updated.

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